Reporting payroll changes for your EOR employees

Payroll changes are the only way to directly affect an employee’s payout. Whether it’s a salary update, bonus, or reimbursement — these updates must be submitted as pay items. Lano collects payroll changes during the To review status of the payroll cycle, which lasts from the previous cycle’s cut-off date up to the cut-off date of the current cycle.

Here are a few useful things to know related to payroll changes:

• The standard cut-off date is the 5th of each month at 12:00 CET. Learn more

• Payroll cycle statuses show the progress and state of each cycle Learn more

• You can approve employee expenses directly in Lano. See how to enable it

• You can approve employee time off requests directly in Lano. See how to enable it

Payroll changes are implemented through pay items, which you can add or edit during the reporting window. There are two types of pay items:

• One-time: e.g. Bonuses, Expenses, Overtime – applied only in the current cycle

• Recurring (Contractual): e.g. Salary, Allowances – continue across all future cycles

⚠️ Important: Contractual pay items typically require updates to the employment contract and need time to be processed and signed by all parties.

Pay item attributes vary slightly based on type, but usually include:

• Pay item type

• Start/end date (if applicable)

• Effective date (for recurring changes, if applicable)

• Amount

• Attachment

• Optional comment

You can submit payroll changes in two ways:

Option 1: From the Team Member Profile

1. Go to Team > Team Members

2. Select the relevant Remote team member

3. Scroll to the Salary and Benefits section

4. Click Edit Cycle

5. To add a new pay item, click + Add; to change salary, click Edit

6. Complete the form with the necessary details

7. Click Save

Option 2: From the Cycle Report

1. Go to Payroll and select the desired payroll cycle

2. Click View Full Report

3. Find the Remote team member and click on their row

4. Click + Add or Edit as needed

5. Fill in the required pay item details

6. Click Save

Option 3: From the Payroll Tab

1. Go to Payroll

2. Click Add Pay Item

3. Find and select the Payroll Team member

4. Select the cycle (if applicable)

5. Click Continue

6. Fill in the required pay item details

7. Click Save

If changes are submitted after the cut-off date, they are considered off-cycle. These submissions are subject to approval and may not be included in the current payroll cycle. Here’s what to keep in mind about off-cycle changes:

• Best practice: To avoid delays and additional costs, always submit payroll changes before the standard cut-off.

• Fees: Any applicable fee is charged according to the approved Schedule.

• Off-cycle warning: When you add a change to the cycle after the cut-off date, an infobox appears before submission. This ensures you’re aware that the update is off-cycle and prevents accidental submissions.

Still have questions? Reach out to your Platform Experience Team at  customersuccess@lano.io.